All-in-one automation system built for real estate agents, brokers, and small real estate teams who want to work smarter, close deals faster, and eliminate repetitive tasks. Powered by n8n and AI-driven agents, it manages your leads, writes personalized follow-up emails, updates your CRM, automates contracts, and even nurtures clients until they're ready to talk to a human. Teams using this system report up to an 80% reduction in daily workload, dramatically faster response times, and significantly higher conversions. Instead of chasing leads, writing emails, and updating spreadsheets, you get a fully automated backend that does the work for you. What it Does
Captures new leads from your website, ads, and landing pages
Automatically qualifies leads and scores them
Sends personalized follow-up emails based on user behavior
Identifies hot leads and notifies your sales team instantly
Builds and maintains your client database
Removes duplicates and validates contact information
Generates contracts and documents from templates
Sends documents for signature
Nurtures cold or inactive leads with relevant content
Provides clients with a knowledge assistant before a human is needed
Works 24/7 without breaks, delays, or missed leads
This allows agents to spend more time with serious buyers and sellers — not on admin work. How It Works (Simple Breakdown) 1. Lead Capture & QualificationRealtyFlow AI collects leads from your website, ads, and signup forms, tags them, scores them, and routes them correctly. 2. Personalized Follow-UpsAn AI agent reviews what the user viewed or downloaded (e.g., investment guide) and sends tailored follow-up messages that start conversations and increase conversions. 3. CRM Cleanup & Database AutomationThe system updates your CRM automatically:
cleans data
fixes formats
removes duplicates
enriches lead info
4. Contract & Document AutomationIt generates agreements, listing contracts, or offers using your templates — and sends them for signature. 5. Client Knowledge AssistantA simple chat agent answers common questions until the client requests a human, reducing calls and workload.
Tech Stackn8n — core automation
LLM (OpenAI / Claude / Gemini) — content, analysis, emails
Email API — Gmail, Outlook, SendGrid
Firecrawl / website analytics — user behavior insights
Google Sheets / Airtable / CRM — data storage
PandaDoc / Documint — contract generation
Webhook integrations — data flow
Works with any real estate CRM (FollowUpBoss, kvCORE, Zoho, HubSpot, etc.).