n8n Automation Engine – controls the logic and workflows
Google Calendar or clinic booking system – for availability
Google Sheets / Airtable / HubSpot – for lead logging
Secure Webhooks & API Keys – for safe communication
How it handles private medical data The system is designed for privacy-focused clinics:
Encrypted HTTPS communication
Private API keys that only your clinic controls
Option to store all data inside your clinic’s own CRM
No patient data is shared or used to train external models
HIPAA-aware setup available
ElevenLabs Enterprise tier supports BAA if needed
You remain the data owner at all times
All sensitive information stays inside your secured systems. Minimum hardware requirements (for the client)Dental clinics do not need any special hardware. You only need:
A computer or laptop to access Google Calendar/Sheets
Stable internet connection
A phone line or VoIP number that can forward calls to the AI agent
Optional: a CRM (Dentrix, Open Dental, Denticon, etc.)
No server, no GPU, and no technical infrastructure needed. Deployment Fees (one-time)$6,500 CAD (depending on CRM integrations, call flow complexity, and multi-location setup) Includes:
Voice agent setup
Custom scripting of the conversation
n8n automation workflows
Calendar integration
CRM or Sheets logging
Full testing
Staff onboarding
Monthly Maintenance & Hosting (optional)$350 CAD/month — Standard Plan Includes: